Privacy Policy

Introduction

Minhaj Academy, operated by GainWells Global Sdn. Bhd. (“we,” “our,” or “us”), is committed to protecting the personal information of every family who places trust in us. This Privacy Policy explains what information we collect, how we use it, who we share it with, and the rights you hold over your data.

By accessing or using our website and services, you agree to the practices described in this policy. If you do not agree, please do not use our platform.

Who We Are

Minhaj Academy is an online Islamic education platform offering live, small-group classes in Quran, Arabic Language, and Islamic Studies for Muslim children aged 5 to 18. Minhaj is owned and operated by GainWells Global Sdn. Bhd., a company registered in Malaysia. GainWells Global Sdn. Bhd. is the data controller responsible for your personal information.

For any data-related queries, please contact us at: info@minhaj.kids

Information We Collect

We collect personal information in the following categories:

Account and Identity Information

• Parent or guardian full name
• Email address and password
• Phone number
• Child's name, age, and learning level

Payment Information

• Billing name and address
• Payment card details (processed securely through our third-party payment provider; we do not store full card numbers on our servers)

Technical and Usage Data

• IP address and browser type
• Pages visited and session duration
• Device type and operating system
• Cookies and similar tracking technologies (see Section 7)

Communications

• Messages sent to our support team
• Feedback, reviews, or survey responses you provide

How We Use Your Information

We use the information we collect for the following purposes:

• To create and manage your account
• To enrol your child in classes and deliver our educational services
• To process payments and send receipts
• To communicate with you about your account, bookings, and class updates
• To send service-related notifications (class reminders, schedule changes)
• To respond to your enquiries and provide customer support
• To improve our platform, content, and user experience
• To comply with our legal and regulatory obligations

We do not use your personal information to make automated decisions that significantly affect you.

Legal Basis for Processing (UK and EU Users)

For users in the United Kingdom and European Economic Area, we process your personal data on the following legal grounds:

• Contractual necessity — to deliver the education services you have signed up for
• Legitimate interests — to improve our platform and communicate relevant updates
• Legal obligation — to comply with applicable laws including safeguarding requirements
• Consent — where you have explicitly agreed, such as for marketing emails

You may withdraw consent at any time by contacting us or updating your communication preferences.

Payment Information

All payment transactions are processed through a certified third-party payment processor. We do not store your full credit or debit card number on our servers. Your payment data is encrypted and handled in accordance with PCI-DSS standards.

Your billing address and transaction history are retained for tax and legal compliance purposes.

Cookies and Tracking Technologies

We use cookies and similar technologies to operate and improve our website. These include:

• Essential Cookies — required for the platform to function (login sessions, account access). These cannot be disabled.
• Analytics Cookies — help us understand how visitors use our site so we can improve it (for example, Google Analytics). These are only set with your consent.
• Preference Cookies — remember your settings and preferences across visits.

You can manage or withdraw cookie consent at any time through the cookie settings banner on our website or through your browser settings. Disabling non-essential cookies will not prevent you from using our core services.

How We Share Your Information

We do not sell your personal information. We share your data only in the following circumstances:

• Service Providers — trusted third parties who assist us in operating the platform (payment processors, video conferencing tools, email delivery services). These providers are contractually bound to handle your data securely and only for the purposes we specify.
• Tutors — qualified tutors on our platform will have access to your child's name, enrolled subjects, and learning level to deliver classes effectively.
• Legal Requirements — we may disclose information where required by law, court order, or regulatory authority, or where necessary to protect the safety of a child in line with our safeguarding obligations.
• Business Transfers — in the event of a merger, acquisition, or sale of assets, your data may be transferred. We will notify you before any such transfer takes effect.

Children's Privacy and Safeguarding

We take our duty of care to children with the utmost seriousness. Our platform is designed for children aged 5 to 18, and all accounts are managed by a parent or guardian.

• We do not collect personal information directly from children without verified parental consent.
• All tutors undergo background checks and safeguarding training before joining our platform.
• Live classes are conducted in structured, supervised small-group settings.
• We do not display advertising to children or share their data for marketing purposes.

If you believe your child's information has been collected without your knowledge, please contact us immediately at info@minhaj.kids.

Data Retention

We retain your personal information for as long as your account is active or as needed to provide our services. When you close your account:

• Account data is deleted within 90 days, unless we are required to retain it by law.
• Payment transaction records are retained for 7 years for tax and legal compliance.
• Any data related to safeguarding incidents may be retained for longer periods as required by applicable law.

Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, or misuse. These include:

• Encrypted data transmission (SSL/TLS)
• Secure password storage using industry-standard hashing
• Access controls limiting data to authorised personnel only
• Regular security assessments of our platform

No online service can guarantee absolute security. In the event of a data breach that poses a risk to your rights, we will notify you and the relevant authorities in accordance with applicable law.

Your Rights

Depending on your country of residence, you may have the right to:

• Access the personal data we hold about you
• Correct any inaccurate or incomplete information
• Delete your personal data (subject to legal retention obligations)
• Restrict or object to certain types of processing
• Data portability — receive your data in a structured, commonly used format
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, please contact us at info@minhaj.kids. We will respond within 30 days.

If you are located in the UK, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk. For users in the EU, you may contact your local data protection authority.

International Data Transfers

Minhaj Academy serves families across multiple countries. If your data is transferred outside your country of residence, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the relevant regulatory authority.

Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will notify you by email or by a prominent notice on our website, and update the effective date at the top of this document.

Your continued use of our services after any update constitutes your acceptance of the revised policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please reach out to us:

Minhaj Academy
Email: info@minhaj.kids
Website: www.minhaj.kids